Special Guests: Are there any VIPs or celebrities expected?
Venue Preferences: Specific venues in mind or preferred type of venue
Event Theme and Aesthetic: themes, color schemes, or design elements
Agenda and Activities: Key activities or segments to be included (e.g., Performances, Speeches, Award Presentations)
Setup Requirements: Stage, seating arrangements, lighting, sound, etc.
Allocation Priorities: Any specific areas where more budget should be allocated (e.g., AV equipment, entertainment, decorations)
Promotion Strategy: Planned methods for promoting the event (e.g., Social Media, Press Releases, Media Partnerships)
Media Coverage: Are there any arrangements or expectations for media coverage?
Previous Experience:
Past Events: Have you hosted or attended similar large-scale events?
Feedback from Past Events: What worked well or didn’t work in previous events?
Catering Requirements: Food and beverage preferences or specific needs
Entertainment Providers: Specific artists or entertainment acts required
Support Services: Additional services needed (e.g., Transportation, Security, Hospitality)
Audio-Visual Needs: Detailed AV requirements
Decor and Design: Specific design elements or decorators preferred
Special Requests and Considerations:
Special Needs: Accessibility or other specific requirements
Cultural and Regional Considerations: Any cultural or regional specifics to consider
Preferred Communication Method: Best way to keep in touch (e.g., Email, Phone, In-person meetings)
Scheduling: When should the next planning meeting be scheduled?
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