Initial Consultation

Client Details:

Full Name *

Company/Organization *

Email *

Address *

Phone number *

Event Purpose and Goals:

Event Name:

Type of event:

What are your goals for the event?

What are your main objectives for the event?

How will you measure the success of this event?

Target Audience

Audience Demographics: Who will be attending?

Expected Number of Attendees:

Special Guests: Are there any VIPs or celebrities expected?

Event Details

Preferred Date and Time:

Venue Preferences: Specific venues in mind or preferred type of venue

Event Theme and Aesthetic: themes, color schemes, or design elements

Agenda and Activities: Key activities or segments to be included (e.g., Performances, Speeches, Award Presentations)

Setup Requirements: Stage, seating arrangements, lighting, sound, etc.

Budget

Total Budget:

Allocation Priorities: Any specific areas where more budget should be allocated (e.g., AV equipment, entertainment, decorations)

Marketing and Promotion

Promotional Assistance Needed:

Promotion Strategy: Planned methods for promoting the event (e.g., Social Media, Press Releases, Media Partnerships)

Media Coverage: Are there any arrangements or expectations for media coverage?

Previous Experience:

Past Events: Have you hosted or attended similar large-scale events?

Feedback from Past Events: What worked well or didn’t work in previous events?

Additional Services:

Catering Requirements: Food and beverage preferences or specific needs

Entertainment Providers: Specific artists or entertainment acts required

Support Services: Additional services needed (e.g., Transportation, Security, Hospitality)

Audio-Visual Needs: Detailed AV requirements

Decor and Design: Specific design elements or decorators preferred

Special Requests and Considerations:

Special Needs: Accessibility or other specific requirements

Cultural and Regional Considerations: Any cultural or regional specifics to consider

Next Steps:

Preferred Communication Method: Best way to keep in touch (e.g., Email, Phone, In-person meetings)

Scheduling: When should the next planning meeting be scheduled?

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